Admin Bookkeeping & Accounts Assistant

Position Title: Admin Bookkeeping & Accounts Assistant
Location: Bangkok
Role type: Full-time Role
Working hours: 9.30am - 6.30pm (Public Holidays and Weekends Off)
Office: Regus 3755, 37th Floor, 98 North Sathorn Road, Silom, Bang Rak, Bangkok 10500, Thailand.


ABOUT US

Anchored in Hong Kong, Singapore and Bangkok, we’re an award-winning marketing & communications agency fuelled by creativity and passion for all things food, drink and culture across Asia. With a trusted network of like-minded F&B partners, we blend commercial strategy, creative storytelling and cultural insight to help brands move with clarity and connect with purpose. From PR and social media to influencer campaigns and brand experiences, our work is designed to make brands more relevant, more loved, and impossible to ignore — online and IRL.

We're looking for a motivated, organised and proactive individual to join our growing team. This opportunity is ideal for someone who thrives in a fast-paced agency environment, enjoys working collaboratively across multiple clients, and is passionate about delivering meaningful work.


KEY RESPONSIBILITIES

Accounts & Bookkeeping

• Manage day-to-day bookkeeping, including recording income, expenses, receipts and invoices accurately and on time.
• Maintain and update accounting records in Xero, ensuring transactions are properly categorised and reconciled.
• Perform monthly bank and account reconciliations, flagging discrepancies to management or the external accountant.
• Prepare, issue and follow up on client invoices, supplier payments and petty cash records.
• Organise and maintain proper documentation for tax filing, WHT and other statutory submissions, in coordination with the company's accountant/auditor.
• Assist in preparing basic financial summaries and reports for management as needed.

Administration

• Support day-to-day office administration, including managing supplies, filing systems and general office upkeep.
• Coordinate administrative documentation.
• Assist with scheduling, correspondence and coordination between internal teams, vendors and clients.
• Maintain accurate and up-to-date filing.
• Support the team with ad-hoc administrative and operational tasks as required.


QUALIFICATIONS & REQUIREMENTS

• Work Authorization: Applicants must hold Thai nationality and have the legal right to work in the country where the role is based.
• Experience: Prior experience in bookkeeping, accounts or a related admin role is required, with hands-on exposure to invoicing, reconciliation and basic financial record-keeping.
• Education: Vocational certificate, diploma or Bachelor's degree in Accounting, Finance, Business Administration or a related field.
• Language: Able to communicate in English, both written and verbal, in addition to Thai.
• Software: Working knowledge of Xero is required; familiarity with other accounting software is a plus.
• Productivity Tools: Proficient in Google Workspace, particularly Google Sheets and Google Slides.
• Numerical & Financial Accuracy: Strong attention to detail and comfortable working with numbers, records and financial documentation.
• Organisation: Highly organised, reliable and able to manage multiple accounting and administrative tasks simultaneously.
• Work Style: Proactive, trustworthy and comfortable working in a fast-paced agency environment.


Please send your resume & portfolio to accounts@thefoundry.asia